Electronic document management: find any file in seconds.
How much time does your team lose looking for a document, sending an attachment or wondering which version is the right one? Devillard helps you go paperless and organise your documents — so you can work faster and stay fully compliant. Our solutions are managed in line with the requirements of our ISO 27001 certification.
The hidden cost of document chaos
According to several studies, an office worker spends on average 1 to 2 hours a day searching for information and documents. For a team of 10, that is the equivalent of 1 to 2 full-time positions devoted to… nothing. Not to mention the errors caused by wrong document versions, missed approvals, documents lost when an employee leaves, or the risks of poorly secured sensitive documents.
Document management is not a luxury reserved for large companies. It is a concrete, accessible answer to problems every SME faces daily.
Measurable benefits for your business
- Daily time savings for all employees
- Fewer errors caused by wrong document versions
- Easier compliance with legal retention requirements
- Stronger security: controlled access, encryption, audit logs
- Business continuity, even in the event of a disaster
The Devillard advantages
Your documents are filed and traceable. Every employee knows what is expected of them.
Our document management offering for SMEs
Reach a new level of organisation and control over your files.
Document digitisation
- Scanning and automatic indexing
- Invoices, contracts, letters, HR records
- Filing according to your business rules
Secure, compliant electronic archiving
- Time-stamping and electronic signature
- Traceability of every access
- Compliant with Swiss requirements
Document flow and workflow management
- Automated approval
- Defined circuits and deadlines
- Alerts only when action is required
Search engine and fast access
- Search by type, date, client, project
- No more endless folder trees
Integration with your existing tools
- ERP, CRM and Microsoft 365 connection
- Synchronised documents
Electronic signature: simplify your document management
Integrating electronic signatures into a document management system (DMS) is an essential step forward for modern businesses: time savings, data security and legal compliance.
By using a qualified electronic signature (QES), recognised under the Swiss Federal Act on Electronic Signatures (ZertES), organisations can guarantee the authenticity, integrity and legal validity of their digital documents.
What’s more, businesses optimise process management and improve efficiency while reducing the costs and risks associated with handling physical documents.
Our partner SwissSign
SwissSign, our trusted partner, is a renowned Swiss company and a leader in electronic signature solutions. As a certification authority, it secures your data with encryption that meets the strictest standards.
Process automation and simplification
Smart digital workflows automate document approval steps. Deadlines are met, reminders run smoothly and manual errors are eliminated.
Simpler audits and inspections
Signed documents are tracked, time-stamped and versioned, providing a complete and accessible audit trail. No more digging through paper archives: everything is centralised and intelligently filed in the DMS.
Legal compliance and secure archiving
Our solution guarantees the evidential value of documents thanks to a secure digital vault. Electronic signatures meet Swiss legal requirements, making your documents tamper-proof, accessible and legally valid.
Fully paperless management
Integrating electronic signatures enables fully digital document management, from creation to archiving. Everything is processed, signed and stored electronically, offering a modern, practical and eco-friendly solution.