Why combine electronic signatures with Devillard document management?
Integrating electronic signatures into a document management system (DMS) is an essential step forward for modern businesses. It saves time, ensures data security and guarantees the legal compliance of documents.
At Devillard, we offer a complete, innovative solution that combines document management and electronic signatures for 100% digital, efficient and compliant management.
Here are the 4 main strengths of this integration.
1. Process automation and simplification
Smart digital workflows automate document approval steps. Deadlines are met, reminders run smoothly and manual errors are eliminated. Once signed, documents are archived directly in your Devillard DMS, optimising their life cycle. The result: considerable time savings and greater productivity.
2. Fully paperless management
Integrating electronic signatures enables fully digital document management, from creation to archiving. For example, HR departments can manage contracts, amendments and payslips entirely without paper. Everything is processed, signed and stored electronically, offering a modern, practical and eco-friendly solution.
3. Legal compliance and secure archiving
Our solution guarantees the evidential value of documents thanks to a secure digital vault. Electronic signatures meet Swiss legal requirements, making your documents tamper-proof, accessible and legally valid. You benefit from full compliance while ensuring the integrity and longevity of your archives.
4. Simpler audits and inspections
Signed documents are tracked, time-stamped and versioned, providing a complete and accessible audit trail. No more digging through paper archives: everything is centralised and intelligently filed in the DMS. Specific access rules can be configured to give auditors direct access to the documents they need, making inspections easier.
Optimise your processes with Devillard
By integrating electronic signatures, Devillard turns your document management into a modern, optimised and compliant process. You gain efficiency, security and peace of mind.