From SMEs to multinationals, every business today devotes a significant share of its resources to manually processing large volumes of information to and from its clients, suppliers and employees (letters, emails, invoices, e-faxes…).
This manual handling often creates risks such as processing errors, reduced productivity and high data management and storage costs.
To meet these challenges, we offer our Electronic Document Management (EDM) solution, designed to integrate seamlessly with your ERP. This integration creates a secure, high-performance environment that draws on the best features of each software package to optimise your workflows and document management.
Discover below the 5 main benefits of integrating Devillard document management with your ERP.
1. Stronger centralisation and security
With document management, all your documents are gathered in a single, organised and highly secure space. Each employee can access the information they need according to their permissions, ensuring strict compliance with confidentiality rules.
For example, an HR manager can consult payslips, while a recruiter will only have access to CVs. The result: smooth document management tailored to the specific needs of each role.
2. Process automation to save time
Automation is revolutionising document management: manual tasks disappear, replaced by paperless, traceable processes. For example, when an invoice is received, it is automatically recorded in your ERP and sent to the relevant person for approval.
This automation reduces the risk of errors, speeds up processing and frees your teams to focus on high-value tasks.
3. A personalised user experience
With interactive widgets and an intuitive interface, every user enjoys a tailored experience. The most relevant information is available at a glance, thanks to custom views adapted to each person’s daily needs.
For example, a sales representative can quickly consult their clients’ contracts to better anticipate renewals, improving their efficiency and responsiveness.
4. Take advantage of advanced document management features
Devillard document management gives you smart tools to optimise document handling, including:
- Automatic file classification
- Approval workflows
- Electronic signature
- E-forms (electronic forms)
- Secure archiving in compliance with legal standards
You can select and combine these features according to your needs, making your document management even more effective. Whether in the office or on the move, your teams quickly access essential information while respecting each employee’s precise access rights.
5. Boost your competitiveness
Integrating document management turns your document handling into a performance lever.
Automating and simplifying processes increases productivity and reduces a company’s costs.
The result: fewer low-value tasks and optimised cross-functional processes.